Friday and the bank balance
On Friday you look at the bank balance and decide which vendors get paid this week and which can wait, often by who will call first.
Here
Each Friday you see every bill due, set against your projected cash.
Supplier bills for ecommerce brands
Pay the bills your cash can carry. Not who calls first.
Futureproof captures the supplier bills you forward, and each Friday your brand sees every bill due against projected cash. You decide what to pay from your own bank.
Paying bills today
A brand pays its bills from an inbox
When an outside bookkeeper keeps your QuickBooks, you forward bills to them, and the yes to pay one sits in an email or a Slack reply.
Did we already pay this?
The 3PL sends the same bill to the ops inbox and to you, both copies reach the bookkeeper, and nobody is sure it was paid only once.
Here
Forward both. The reply tells you the second one is a copy.
Who approved this?
At month end your fractional CFO finds a bill that was paid with no clear yes, and the only approval trail is an email thread.
Here
Each bill is captured, coded and tracked against its due date, with anything odd flagged for you.
A brand's week of bills
Your brand's bills, ready by Friday.
Suppliers keep sending bills the way they do today. Whoever receives one forwards it, and you or your fractional CFO decide what gets paid.
A supplier emails a bill
Forward it to your brand's bills address from whatever inbox it landed in. It becomes a draft, and the reply lists what came in.
The same invoice comes twice
A second copy of the same invoice is recognized, and the reply says so.
A bill that needs a look
A bill is captured, coded and tracked against its due date, and anything that needs a look is flagged for your review.
Friday comes
Theo lays out what is due, bill by bill, against your projected cash, so nothing past due is a surprise.
You decide and pay
You or your fractional CFO decide what to pay, then pay each bill from your brand's bank the way you do today. No money moves through Futureproof.
The payment reaches the bank
When the payment for a bill shows up in your bank feed, it is matched to that bill and marked paid once.
CEO, COO or fractional CFO
You decide what gets paid, and when.
Your brand's bills wait for you, and every payment leaves from your own bank.
- Every FridayEach Friday you or your fractional CFO see what is due against your cash and decide what to pay.
- A bill flagged for reviewA bill is captured, coded and tracked against its due date, and anything that needs a look is flagged for your review.
How it compares
Your bills with us, or with a bookkeeper
Whether your brand runs QuickBooks with an outside bookkeeper or is weighing NetSuite, compare who does each part of paying bills.
| Futureproof | QuickBooks + a bookkeeper | NetSuite + finance staff | |
|---|---|---|---|
| Supplier bills captured as they arrive | You forward them; they become drafts | Your bookkeeper, or a bill-capture add-on | Your bookkeeper or staff key them in |
| A second copy of the same bill | Recognized as a copy | Your bookkeeper, when they spot it | Your staff, with the checks your admin set |
| A bill that needs a second look | Flagged for your review | Your bookkeeper, comparing it to the order | Approval rules your NetSuite admin sets |
| The week's bills, laid out for you | Every bill due, against projected cash | You, from the bills and the bank balance | A payment batch your staff prepare |
| Who decides what gets paid | You or your fractional CFO | You, by email or a Slack reply | Approval routing your admin sets |
| A payment matched to the bill it paid | Matched to its bill at your bank feed | Your bookkeeper, reviewing the bank feed | Your staff, at reconciliation |
From ecommerce brands
What CEOs and COOs ask about bills
No. Suppliers keep sending bills to whoever receives them today, and that person forwards the email to your bills address. The bills arrive as drafts, a second copy of the same invoice is recognized, and the reply lists what came in and anything that did not.
No. No money moves through Futureproof. You or your fractional CFO see each bill due against your cash and decide what to pay, and you pay each bill from your own bank the way you do today. When that payment reaches your bank feed, it is matched to the bill and marked paid once.
You do, or your fractional CFO. Each Friday you see every bill due against your projected cash, past due bills included. You decide what to pay and pay it from your bank.
It is flagged for your review. Each bill is captured, coded and lined up against its due date, and you decide what to pay from your own bank, so a bill that looks wrong waits for you to check it.
Bills no longer wait in an inbox or a spreadsheet. They arrive as drafts, each Friday you see what is due against your cash, and you pay from your bank as you do now. You also get a monthly review with a human financial specialist.
See a week of bills set against the cash.
A walkthrough of the whole platform, then a talk about how you run your month.