In Futureproof, your brand's Amazon and eBay payouts are broken into the sales, refunds and fees that add up to the deposit in your bank. Shopify payouts are matched to their deposits too.
When an outside bookkeeper keeps your QuickBooks, each payout is explained on their monthly cycle, from the settlement report or an add-on app that posts a summary.
Seller Central shows the period's sales, the deposit in your bank is thousands lower, and the reason waits for the bookkeeper's month end.
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Each payout shows its sales, refunds and fees on their own lines, and they add up to the deposit.
In some QuickBooks files a payout goes in as a single sales figure, so revenue reads low, fees never reach the P&L and your fractional CFO grosses up the settlements at cleanup.
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Sales post at full value on each channel's own line, and the payout arrives as money on its way to your bank, never as a second sale.
Amazon holds back part of a payout, and the smaller deposit lands in the week a supplier balance is due.
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What Amazon is holding shows apart from what it paid, as an amount of its own.
Each step reaches your brand's books as the channel reports it, and the month closes on reconciled accounts that you or your fractional CFO approve.
The sale posts at full value to that channel's revenue, so Amazon and eBay each show their own top line.
The refund comes off that channel's own returns line, so returns read channel by channel.
Referral, FBA, storage and subscription fees and advertising charges each land on their own line, apart from the sales.
The held amount is split from the payout and kept out of revenue and expense, so you see what Amazon holds now.
Vic books it as money arriving from the channel, never as a second sale, and the payout is matched to the deposit.
Hugo, your Channel Analyst, shows each channel's margin after the fees on its orders and your ad spend, so the push is weighed on margin.
Every line in a payout traces back to the marketplace's own report, ready when your lender or your CPA asks.
What your brand gets
Whether your brand keeps QuickBooks with a bookkeeper or is pricing NetSuite, this is who does each part of a payout.
| Futureproof | QuickBooks + a bookkeeper | NetSuite + finance staff | |
|---|---|---|---|
| Each payout broken into sales, refunds and fees | As each channel settles | An add-on app, or your bookkeeper by hand | A connector, kept up by your staff |
| Payout matched to the deposit in your bank | Yes | Your bookkeeper, at month end | Your staff or outside firm |
| Amazon fees by type on the P&L | Yes | The mapping your bookkeeper sets | The mapping your NetSuite admin sets |
| What Amazon holds back, shown apart | Yes | Your bookkeeper, from the report | Your staff, from the report |
| Who looks into a gap between payout and deposit | Listed for you; raising it is your call | Your bookkeeper | Your staff or outside firm |
| Margin by channel after fees and ad spend | From the same books | Your fractional CFO, in a spreadsheet | Reports your staff build |
An Amazon payout is what is left of the sales it settles after refunds, its fees and any amount Amazon holds back. Each payout is broken into those lines and added up to the deposit in your bank, so you can see which refunds and fees made up the difference.
Sales post at full value to each channel's revenue, refunds to its own returns line and Amazon fees by type. The payout then comes in as money on its way to your bank, never as a second sale, so gross revenue by channel is in your books when a lender or a buyer asks.
The amount Amazon holds is split out of each payout and kept out of your revenue and expense. You can see what Amazon is holding now and what it has released since, apart from what it paid you.
Each payout is matched to the deposit in your bank, and a payout with no deposit is listed for you. A difference nobody can explain is left open for you or your fractional CFO, and raising it with the marketplace stays your call.
Yes. Your brand's margin by channel is shown after the fees on each order and your ad spend, with storage and subscription fees beside it, so the next ad push is weighed on the margin each channel leaves.
On Amazon and eBay, the marketplace collects and remits the sales tax as the marketplace facilitator, so that tax stays out of your revenue and what you owe. Tax you collect on your own store is yours to remit and is held as owed, channel by channel.
A walkthrough of the whole platform, then a talk about how you run your month.
