Caught early
When a buyer slips past its terms, you hear about it the day it happens, matched to the invoice behind it.
Receivables AccountantKnow who owes you money, and who is late. Buyers and payouts.
Every morning you know which buyer is late and by how much, with the invoice, the days past terms, and what else that account still owes. Buyers pay late; marketplaces pay on a cycle, after fees, reserves, and holds. I invoice, age, and follow up on one side, tie out settlements on the other, and match every deposit to the invoice it clears for your approval. Futureproof gives your brand an AI finance team, and receivables are my part of it.
My inputs and outputs
I read what is owed. Then I go after it.
Money owed to you arrives from two directions, and both of them need chasing. This is what comes in, what I record, and what lands on your desk.
What I read
Wholesale invoices and the terms on them, settlements and reserves from Amazon, eBay and Shopify, and every bank account and credit card you connect, so a deposit can be matched to what it settles.
What I post
Payments matched to the invoices they clear, settlements split into the revenue, fees, refunds, and reserves inside them, and receivables aged by channel in one ledger.
What I hand you
Who owes you what and for how long, the reminder going to each late account on the schedule you set, and the deposits I could not place.
My night
By morning you know who is late and by how much.
Overnight I age every open invoice, match the deposits that landed, tie out the week's settlements, and accounts past their terms get the reminder you set up, so the chasing is under way before you start the day.
- Every morning
Receivables aged
Every open invoice moves into its aging bucket by channel and by buyer, and the accounts that crossed their terms overnight get the reminder you set up, in your words.
- Every day
Deposits matched
Payments that landed in your bank accounts are matched to the invoices they clear, and a cleared account stops appearing on the list to chase.
- Every Monday
Settlements checked
The week of settlements is tied to the orders, fees, refunds, and reserves inside them and to the books, and anything that does not tie out is raised with the difference beside it.
The surface I keep
Everything you are owed, and how long it has waited.
One table for the money outstanding, split by the channel it is owed on and by how long it has been sitting there. It is the receivables figure you give a lender or a buyer, tied to the books each month.
See each buyer's open invoices and terms.
| Buyer | Terms | Status | Amount |
|---|---|---|---|
| Regional housewares chain, opening order | Net 60 | Current | $22,480.00 |
| Specialty gift chain, reorder | Net 30 | 1 to 30 days past due | $8,150.00 |
| Boutique group, spring order | Net 30 | 31 to 60 days past due | $5,640.00 |
| Total open | $36,270.00 | ||
See one invoice through to payment.
- Terms
- Net 30
- Amount
- $8,150.00
- Drafted on the buyer's terms
- Sent by you to the buyer's billing inbox
- Reminder sent once past due
- Payment applied on your approval
How we work together
I do the chasing. You set the tone.
I keep every buyer's invoices aged and followed up, and you hear the day one slips. You set the timing and tone once.
Ask me
Ask who owes you and how late, and you get each buyer's open invoices with how far each one sits past its terms.
You approve
You approve the timing and tone of reminders once, and they go out on it; I never take a payment or decide who gets terms.
Where my work goes
A late buyer shows up in your cash plan, too.
What I match and what I am still waiting on feed the close, the cash plan, and the record a buyer eventually tests.
Bookkeeper
Vic
Vic posts the payments you approve and the fees inside each settlement, so they land in the books and not in a note.
FP&A
Margo
Margo puts the dates I expect money on into the cash plan, which is how a slow buyer shows up as a tight week and not as a surprise.
Exit & M&A
Nia
Nia keeps a receivables folder in the data room, because aging that was never cleaned is one of the first things diligence finds.
Questions brands ask
Everything else brands ask about receivables.
They behave differently, so Remi runs both. Wholesale is invoice based, with Net 30 to Net 60 terms and a payment that arrives on the buyer's schedule, not the invoice date. Marketplace money arrives on a settlement cycle with fees and reserves taken out first. Remi ages both in one view, so what a brand is owed is a single number.
You set the cadence and the wording once, and reminders go out on that schedule. You can pause reminders on any invoice, so a strategic account can be handled by hand while the rest run on the schedule you approved.
Each settlement is tied to the orders, fees, refunds, and reserves inside it and to the books, and anything that does not tie out is raised with the difference beside it. Because the reserve is recorded on each settlement, the money being held is visible instead of missing.
No. Remi matches deposits to the invoices they clear and settlements to the payouts behind them. The money itself moves through your own bank and payment providers, never through an agent, and credit terms stay your decision.
Your receivables, current every day
Late payments get chased. Not by you.
A walkthrough of the whole platform, then a talk about how you run your month.