Reconciling eats the week
Settlement reports, store payouts, and channel transactions all arrive in different shapes. Matching them by hand takes hours every week, and one missed fee throws margin off for a month before anyone notices.
Ecommerce bookkeeping · Vic, AI Bookkeeper
Books accurate enough to bet on.
Connect your channels, your bank, and your cards once. Futureproof is one ledger that replaces your accounting software: Vic reconciles the payouts and codes the fees, Theo carries landed cost and inventory. So when you want to double ad spend, take the bulk order discount, or answer an acquirer, the numbers are already sharp.
Your numbers aretoo foggy to act on.
Ecommerce bookkeeping is multi-channel reconciliation: settlements, store payouts, card charges, and supplier bills coded into one ledger that produces your statements. Fee schedules differ by channel and change without notice, which is why books built for a single storefront run weeks behind the decisions they are supposed to inform.
So you hesitate on the moves
Referral fees, fulfillment charges, storage, and ad spend sit across platforms. When you want to double a winning ad set or raise the price on a hero SKU, you cannot say what it does to margin. So you leave it alone.
The cost is the moment
A fee bump caught in week one is a price change. Caught in month three it is share you already lost. The brands moving faster are not braver, they are reading books that closed on time.
Connect the accounts once.The books stay closed.
Setup is one sitting. After that the day is posted and the statements rebuilt every night, so month end is a review rather than a reconstruction.
01
Channels connected
Channels, your own store, bank accounts, and credit cards connect in one sitting. Amazon and eBay are live, Shopify is in beta, and TikTok Shop is coming soon.
02
Vic reconciles the day
Payouts split into sales, fees, refunds, and adjustments, card and bank activity coded beside them, cost of goods booked against the sale, and the day closed.
03
Theo carries the stock
Supplier bills, freight, duty, and purchase orders are coded and matched, so inventory value and the cost basis under each sale hold up without a year-end exercise.
04
You approve
Corrections and anything that did not reconcile come to you with the evidence attached. Adjust a coding and it sticks going forward. Every entry lands on the audit trail.
The checks the books have to pass.Cleared the same week.
Three questions operators put off while the books catch up, each answered from posted entries instead of from a reconstruction that takes three days.
What do we owe, and when?
Supplier balances are aged by bucket, so PackRight Supply Co at $22,800 inside thirty days and GreenLeaf Materials at $13,900 in the bucket after it are two different decisions rather than one payables total. What is due this week separates from what can wait, before anything is scheduled.
Is the month actually closed?
Each period carries a state of its own. January through June sit closed and July is still in progress, so the months that are settled are distinguishable from the months that are still moving. Anything that lands against a period already closed is recorded as an adjustment, carrying its effect on net income with it.
Is the cost of goods real?
Every product holds its own unit cost beside its selling price, the Cork Yoga Mat at $27.72 against $180.00, so the cost of goods booked under a sale comes from the catalog rather than from a figure reconstructed later. That is what makes a gross margin read in March still true in December.
Every entry here has an owner.Three lanes, one ledger.
VicBookkeeper
The day, closed
Vic splits settlements into their events, codes bank and card activity, books cost of goods against the sale, and closes the day. Exceptions come to you with the source row attached.
TheoAP Agent
Bills, stock and what you owe
Theo captures supplier bills, codes freight and duty against the run they belong to, matches purchase orders, and schedules payments against the cash that covers them, for your approval.
HugoRevOps Analyst
The channel view on top
Hugo reports contribution per channel and per SKU from the same posted entries and names the component behind a margin move, so the statement and the analysis never disagree.
The statement the books produce,and the rows underneath it.
What the posted entries produce, and the surfaces those figures are read on.
What one ledger answers
One set of posted entries answers four separate questions: what the business earned, what it owns and what it owes, where the cash went, and what each channel charged you to sell. None of the four has to be reconciled against the others first, because they are the same entries read four ways.
One ledger, four statements
- Profit and loss, by channelCurrent
- Balance sheetCurrent
- Cash flow statementCurrent
- Channel fees, coded by typeCurrent
Reconciled from connected channelsDaily
Under every lineAn audit trail
For your accountant or a data roomExport-ready
Year to date, still open
The statement is labeled year to date and in progress, because the entries under it are still arriving. It already runs down to $358,277.62 of net income for the year so far. Nothing is assembled after the fact, so the figure moves as the entries do.
Every charge, coded
Each bank and card charge lands with the account it belongs to already attached: Google Ads at $7,445.03 to paid search, Bamboo Textile Co at $8,171.38 to inventory purchases, a platform fee at $318.75 to ecommerce platform fees. The statement above is these rows added up.
The accounting software,and the weekend after it.
What it replaces
Accounting software plus a bookkeeper reconciling channels
Vic
Bookkeeper
What it replaces
Inventory value that only exists at year-end
Theo
AP Agent
What it replaces
A margin read that arrives three weeks after month end
Hugo
RevOps Analyst
Everything else operators askabout the books.
Every channel posts into one ledger that replaces your accounting software. Vic splits each settlement into sales, fees, refunds, and adjustments, codes the bank and card activity beside it, and closes the day, so the books cover every channel and contribution per SKU is rebuilt overnight.
Yes. Amazon fee structures include referral fees, FBA fulfillment and storage charges, advertising deducted at source, and reserve movements. Each of those is recognized as its own event type, coded to its own account, and balanced back to the deposit before it posts.
For most ecommerce operators and sellers, Futureproof handles the day-to-day bookkeeping. You may still want a CPA for year-end tax filing, and your books are clean and categorized when they need them. A monthly review call with a human financial specialist is included.
Amazon and eBay connect directly, Shopify is in beta, and TikTok Shop is coming soon. Your bank and card accounts connect in the same sitting, so the payouts are reconciled and the fees coded from the first week.
Your numbers. Your answers. Smarter moves.
Books accurate enoughto bet on.
Every channel reconciled, every fee coded, landed cost under every sale, and statements that are ready when the decision is, not three weeks after it.
Starting at $1,000/month for all six agents, with a monthly review call with a human financial specialist included. No per-seat fees, no modules.