Futureproof builds your brand's freight, duty, tariff, broker fees and insurance into each unit's cost, so your prices, wholesale terms and channel margin start from what a unit really cost.
When an outside bookkeeper keeps your QuickBooks, freight, duty and broker fees are booked to an expense account, and the unit cost lives in a spreadsheet someone on your team updates.
Your price on Amazon and your wholesale sheet are set off the factory price, because freight, duty and broker fees sit in other accounts.
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Each unit carries its freight, duty, tariff and broker fees, so the next price is set on what it cost to land.
The rate changed between the order and the arrival, and nobody can say what the units on hand cost now.
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Once the invoice carrying the new tariff is entered, the units on hand carry the new cost.
The forwarder's and broker's invoices arrive weeks after the stock and are booked to expense, so the margin on units already sold was never right.
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Once the invoices are entered, units on the shelf take the actual cost, the change on sold units lands in that month, and channel margin is recalculated.
Each freight, duty, tariff, broker and insurance invoice is entered once against the stock it came with, and from there each unit carries its share from arrival to sale.
Stock is received against its order, and each unit starts with estimated freight and duty until the invoices are entered.
Enter each one against the stock it arrived with, typed in or imported from a spreadsheet, and it is spread across those units.
They take the actual cost in place of the estimate, so each unit you still hold carries what it cost to land.
Any change to their cost goes to cost of goods when the actual is entered, and months you have already closed stay as they were.
Hugo, the Channel Analyst, reads your margin by channel on the landed cost, and it is recalculated once the actual is in.
Each product shows its landed cost beside its price and units in stock, so a price or wholesale term starts from it.
Pricing and wholesale terms stay your call, made on a unit cost that holds the freight, duty and tariff entered against it.
What you get
For a brand on QuickBooks or one weighing NetSuite, each with a bookkeeper, this is who does each part of landed cost.
| Futureproof | QuickBooks + a bookkeeper | NetSuite + finance staff | |
|---|---|---|---|
| Freight, duty and tariff built into each unit's cost | Entered once, split per unit for you | A spreadsheet someone on your team keeps | Your bookkeeper, against each item receipt |
| When the final invoice differs from the estimate | Stock on hand updated, sold share to this month | Your bookkeeper or fractional CFO adjusts it | Your bookkeeper allocates it again |
| Landed cost beside each product's price | On each product | In the spreadsheet | On the item, once your bookkeeper allocates costs |
| Margin by channel at the landed cost | Recalculated when the actual is in | Your fractional CFO, in a spreadsheet | Your bookkeeper, in a report |
| Who sets prices and wholesale terms | You, on the landed number | You, often on the factory price | You, on the cost your bookkeeper allocated |
Landed cost per unit is what one unit cost to get into your warehouse: the factory price plus its share of freight, insurance, duty, tariff and broker fees. Prices and margins should start from it, because the factory price leaves those costs out. Futureproof builds each of them into every unit's cost.
Each cost is spread on the basis you choose for it: by units, by value or by weight. Freight on one container can follow weight while the duty on the same stock follows value, and each amount is divided across the products it covers to the cent.
Once the invoice is entered, the units still on hand take the actual cost. For units already sold, the change in cost goes to cost of goods in the month the invoice is entered, and months you have already closed stay as they were. Margin by channel is recalculated at the actual cost.
No. Each invoice is entered once against the stock it came with, typed in or imported from a file, and the split into each unit's cost is done for you. Each product then shows its landed cost per unit beside its price.
Your margin uses the landed cost: margin by channel starts from the landed cost of the stock each sale drew from, so it includes the freight, duty, tariff, broker fees and insurance entered against that stock.
When the invoice carrying the new tariff is entered against the stock it came with. Units on hand take the new cost, and the share for units already sold goes to that month's cost of goods.
No. Your forwarder, customs broker and suppliers stay as they are, and you pay them from your bank as you do today. Each unit's cost then carries its share of their freight, duty and fees.
A walkthrough of the whole platform, then a talk about how you run your month.
