Futureproof keeps your brand's books current through the month: sales count the day an order ships, Amazon, eBay and Shopify payouts land as they settle, and card charges are categorized as they come in.
When an outside bookkeeper keeps your QuickBooks, the month is finished on their cycle and the questions about it travel by email.
You weigh a PO deposit or ad push against the bank balance and the Shopify and Seller Central dashboards, because the P&L covers a month already over.
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Open this month's P&L any day, marked in progress. The cash forecast shows each dated PO payment in its week.
Partway through the next month an email asks what a charge from last month was, while those charges still sit unsorted.
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The question you would have emailed a bookkeeper has its answer beside the number.
Your fractional CFO cannot finish last month until the bookkeeper has sorted every transaction, so the P&L reaches you after the next month's decisions are made.
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Transactions are categorized through the month, and at month end the agents prepare the reconciliations.
Your bookkeeper or fractional CFO closes each month in these books, and you approve it.
The sale posts on the day it ships, with Amazon and eBay fees beside it, and its product cost follows to the same day.
The payout posts from Amazon's settlement report as money in transit to your bank, never as a second sale, and is matched when it arrives. eBay works the same way.
Put the deposit and balance dates on the PO. Each becomes a bill on its date, held as a supplier advance until the goods arrive, then counted in inventory. You pay from your bank.
Enter each cost on the landed-cost screen against the shipment it paid for, and it is spread across each unit's cost.
Vic categorizes it once it reaches your bank feed, and the few that need you come with the question already asked.
As the month ends, the reconciliations are prepared. Your bookkeeper or fractional CFO closes the month, and you approve it.
Every entry in your brand's books shows where it came from and who posted it.
Categorized the transaction, source linked
Approved
Posted. A correction is a new entry
Linked to the bank transaction it came from
How the month closes
If your brand runs QuickBooks with a bookkeeper today, or you are pricing NetSuite with a bookkeeper or staff beside it, this is who does each part.
| Futureproof | QuickBooks + a bookkeeper | NetSuite + finance staff | |
|---|---|---|---|
| Bank and card transactions categorized and posted | Each day, with the rules you set | Your bookkeeper, with the rules they set | Your bookkeeper or staff |
| Amazon and eBay payouts broken out and matched | Yes | Add-on app | Add-on connector |
| Freight and duty built into each unit's landed cost | On the landed-cost screen, split per unit | Your bookkeeper | Your bookkeeper or staff |
| Who approves what reaches your books | You or your fractional CFO | Your bookkeeper | The approvals your NetSuite admin sets |
| Who approves the month's close on reconciled accounts | You, or Futureproof when we close it | You, your bookkeeper or your CPA | Your finance staff |
| Your QuickBooks history | Comes across when you move | Already there | Migrated at implementation |
A general ledger is the complete record of every transaction a business makes, sorted into accounts such as sales, cost of goods, inventory, cash and what you owe. Your P&L and balance sheet are built from it. In Futureproof, the general ledger is the one set of books your orders, payouts, bills and bank activity post to.
Connected channel sales post as orders ship, payouts as they settle, and bank and card charges are coded as they arrive. The few that need you come with the question already asked, and you or your fractional CFO approve the close. You also get a monthly review with a human financial specialist, and the books are yours to export.
It is the month in progress, and every column says so. Sales and marketplace fees post as orders ship; cost of goods is booked after, and the P&L warns you of any not yet in. Month-end accruals, adjustments and actual landed cost come later. Once the month is closed, any later change shows who made it and why.
Yes. You can invite your CPA into Futureproof, and they work in the same entries, statements and closed months you see, so year end starts without a separate export or a folder of spreadsheets. Your CPA still prepares and files your income tax returns.
No. Only the books move. Your Shopify store, your marketplaces and your 3PL stay where they are, and you can upload your 3PL's stock counts. You still send purchase orders to your suppliers the way you do today.
Your QuickBooks history comes across into Futureproof, and recent years sit in the same general ledger as new months. The migration covers one United States company in a single currency.
A walkthrough of the whole platform, then a talk about how you run your month.
