Futureproof brings each month to you soon after it ends, with the bank reconciled for your review, so your next PO and your ad budget run on last month, not the one before.
When an outside bookkeeper keeps your QuickBooks, last month is finished on their schedule, and the questions about it arrive by email.
You ask how September went, and it is the middle of November. You set the ad budget and the next PO on August, because August is the last month that is finished.
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Each month comes to you as it ends, because its transactions were categorized while the month ran.
At month end the QuickBooks file holds a pile of lines nobody has categorized, and your fractional CFO cannot start the month until they are cleared.
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Transactions are categorized as they reach your bank feed, and the few that need you wait with the question already asked.
Amazon deposits get booked as sales, and inventory is expensed the month the factory is paid, so your margin moves with the supplier calendar instead of with what sold.
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Each Amazon payout is split into the sales, fees and refunds behind it, and stock is held at cost until it ships.
Your month is kept current while it runs, so month end starts with the work already done and comes to you to look over.
It is categorized once it reaches your bank feed, while the month is still running.
The payout is matched to the deposit in your bank, and eBay and Shopify payouts are matched the same way.
You can read the month any day, and it is marked as in progress until it ends and comes to you.
The bank and cards already agree, and the month comes to you or your fractional CFO to look over.
Once a month is yours, your next PO and your ad budget can run on it.
What your brand gets
If your brand runs QuickBooks with an outside bookkeeper today, or you are weighing an ecommerce bookkeeping firm, this is who does each part of the month end.
| Futureproof | QuickBooks + a bookkeeper | An ecommerce bookkeeping firm | |
|---|---|---|---|
| When last month is ready | As the month ends, and it comes to you | When your bookkeeper finishes it | On the firm's monthly cycle |
| Questions about a transaction | Waiting for you beside the transaction | An email list after month end | An email or ticket to your account team |
| Who says the month is done | You, even when we do the books | You, your bookkeeper or your CPA | The firm's team, then you |
| A monthly review with a financial specialist | Included | If your bookkeeper offers one | Your account team |
The month-end close is the work of finishing a month's books so the numbers can be relied on: bank and card accounts reconciled, payouts and bills recorded, and stock and cost of goods checked. The month's P&L and balance sheet come from it. In Futureproof, your bookkeeper or fractional CFO approves each month once it is ready.
Every month shows whether it is closed or still in progress. A month is closed once you or your fractional CFO have looked it over and said it is done, and a later change to it stays on the record.
Yes. You can read the month in progress any day, and it is marked that way. Once the month ends and you have looked it over, that is the month you report from.
Yes. Your bookkeeper or fractional CFO runs your books in Futureproof and closes each month there, and you approve it. Your CPA still prepares and files your income tax returns and can see the same books.
Your QuickBooks history comes across into Futureproof and sits in the same books as your new months. You are live in weeks, not months, and your store, your marketplaces and your 3PL stay where they are.
The demo is an overview of the whole platform, then a talk about how you run your month end.
