With Futureproof, your brand's wholesale invoices are drafted on the terms you agreed, for you to send, and you see who owes what and how late, the day a buyer pays.
When an outside bookkeeper keeps your QuickBooks, payments are applied in a monthly pass, and calling a late buyer is left to whoever remembers.
You gave a regional chain longer terms to win the account. It pays weeks past the due date, and no one followed up the day it went late, because collections are nobody's job.
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Every open invoice shows how far past due it is, and reminders go to the buyer's billing inbox on the schedule you set.
A buyer pays on time, and the invoice stays open until the bookkeeper's monthly pass. Until then the aging says they still owe you, and you plan from that number.
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A payment that names its invoice is applied when you approve it, and the aging is right that day.
The PO deposit is due, and the cash it needs is sitting in your buyers' accounts. The receivables balance has grown faster than the business.
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The aging shows who owes what and how late, and the cash forecast counts each invoice in the week it is expected.
The invoice, the follow-up and the payment sit in your brand's books, so the aging does not wait for a month-end pass.
Remi drafts the wholesale invoice on the terms you agreed, ready for you to review.
You send the draft you approved to the buyer's billing inbox, with the invoice attached.
Reminders reach the same billing inbox on the schedule you set, and they stop once the invoice is paid.
The buyer's payment is applied to the invoice when you approve it, and the aging updates.
Futureproof lines each buyer payment up with the invoice it pays and prepares the month's books, and you confirm both.
If your brand invoices buyers from QuickBooks with a bookkeeper today, or you are pricing NetSuite with a bookkeeper or staff, this is who does each part.
| Futureproof | QuickBooks + a bookkeeper | NetSuite + finance staff | |
|---|---|---|---|
| Wholesale invoices on the buyer's terms | Drafted when you ask, for you to review and send | You or a sales coordinator | Your staff, from the sales order |
| Buyer payments applied to their invoices | Applied when you approve, through the month | Your bookkeeper, usually in a monthly pass | Your bookkeeper or staff |
| Reminders to buyers past due | Sent on the schedule you set | Whoever remembers, or QuickBooks reminders | As your NetSuite admin set them up |
| An aging you can decide from | By buyer, checked against your books | Right after the bookkeeper's pass | As current as the cash your staff applied |
| Receivables checked against the books each month | Prepared for you, with any difference listed | Your bookkeeper | Your finance staff |
| Who approves what reaches the books | You or your fractional CFO | Your bookkeeper | The approvals your NetSuite admin sets |
Each buyer payment is applied to its invoice when you approve it, and the aging reflects it that day instead of after the bookkeeper's pass. Your wholesale invoices are drafted for you to send, and reminders go out on the schedule you set.
A buyer's payment that names its invoice is applied to it when you approve it, and the aging updates that day. Reminders on that invoice stop when it is paid in full.
Yes. Each wholesale invoice is drafted on the terms you agreed with the buyer, for you to review, and you send it to the buyer's billing inbox with the invoice attached. Reminders reach the same inbox on the schedule you set and stop once the invoice is paid.
Yes. The aging shows each open wholesale invoice by buyer and how far past due it is, and its total is checked against your balance sheet, with any difference shown. Before you offer the next account the same terms, you can see which buyers are late today.
Each month the open invoices are checked against the receivables balance in your books, and any difference is listed for you to review. A correcting entry waits for your approval before it reaches the books.
When you decide an invoice will not be paid, the write-off is drafted for you to approve. Until then the invoice stays on the buyer's account in your aging, and once you approve the write-off it comes off what the buyer owes.
A walkthrough of the whole platform, then a talk about how you run your month.
